FC North Idaho Club Bylaws
As of August 2023
ARTICLE I: Name and Purpose
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Name
The name of this organization is “FC North Idaho,” dba FC North Idaho Avalanche (hereinafter referred to as the "Club").
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Purpose
The purpose of the Club is to provide a positive and educational soccer experience for youth in the Coeur d'Alene (CDA) and surrounding community. The Club provides high-level soccer training and competition opportunities for competitive youth players. The Club aims to foster sportsmanship, character, and teamwork through organized soccer activities.
ARTICLE II: Membership
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Eligibility
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Player Membership: Membership in the Club shall be open to youth players who demonstrate a high level of soccer skill and commitment as determined by the Club's tryout process.
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Parent and Guardian Membership: Parents or legal guardians of players registered with the Club shall be considered members and shall be entitled to participate in Club activities and meetings.
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Registration and Fees
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Registration Process: Players seeking membership in competitive soccer teams shall complete the Club's registration process each spring, which includes tryouts and evaluations.
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Membership Fees: Members shall be required to register for each soccer season and pay the specified registration fees established by the Club to cover training, coaching, league/tournament fees, and administrative costs as defined by the Board of Directors.
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Scholarships: The Club may offer scholarships based on demonstrated financial need, subject to approval by the Board of Directors.
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Termination of Membership
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Voluntary Withdrawal: Members may voluntarily withdraw from the Club by notifying the Club's administration in writing. Member’s parent or guardian or
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Involuntary Termination: The Club may terminate a player's membership for reasons including but not limited to violation of codes of conduct, disruptive behavior, failure to meet commitments, or any conduct contrary to the Club's values.
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Financial Responsibility upon Termination: In the event of a voluntary or involuntary termination of membership, the parent or legal guardian of the terminated member shall remain financially responsible for any outstanding membership fees, dues, or other financial obligations owed to the Club. The Club reserves the right to pursue collection of these outstanding amounts through appropriate means.
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Grievance and Appeal Process
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Grievance Procedure: The Club shall establish a fair and transparent process for members to submit grievances or complaints, which shall be reviewed and resolved by the appropriate Club officials.
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Appeal Process: Members shall have the right to appeal decisions regarding membership termination or other matters in accordance with the Club's established appeal process.
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ARTICLE III: Meetings
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General Meetings
General meetings of the Club shall be held annually in June to provide updates to members and discuss Club matters.
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Board Meetings
Regular meetings of the Board of Directors shall be held monthly to discuss and make decisions regarding Club operations, including team formations and tournament participation.
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Board Meeting Time
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Regular Board Meetings
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Regular board meetings shall be scheduled for a consistent day and time each month, as determined by the Board of Directors. The schedule for the upcoming year shall be communicated to all board members and posted on the Club's official website.
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Special Meetings
In addition to regular meetings, special meetings may be called by the President or upon the written request of a majority of board members. The purpose of the special meeting shall be stated in the notice provided to all board members.
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Attendance by Parents or Legal Guardians
Regular board meetings may be attended by the parents or legal guardians of the Club's members as observers. Parents or legal guardians attending board meetings shall have an observational role and shall not have voting rights or participate in the decision-making process.
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Quorum Requirements
A quorum for the Club's general meetings shall consist of 50% of the total number of parents or legal guardians of the Club's members.
A quorum for any meeting of the Board of Directors shall consist of 5 members of the Board of Directors, including at least 3 officers.
ARTICLE IV: Board of Directors
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Composition
The Board of Directors shall consist of no fewer than five (5) and no more than seven (7) members, including the President, Vice President, Secretary, Treasurer, and Director of Coaching.
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Board Term Lengths
Board members shall serve staggered terms to ensure continuity and stability. Directors' terms shall be either two (2) or three (3) years, as determined during the election or appointment process.
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Elections
Board members shall be elected by the parent or legal guardian of the Club's members during the annual general meeting. Each parent or legal guardian shall be entitled to cast one vote for each open board position.
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Responsibilities
The Board shall oversee the Club's elite programs, establish coaching guidelines, and make strategic decisions to enhance player development and competition.
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Removal of Board Members
A board member may be removed from their position by a two-thirds (2/3) majority vote of the Board of Director. Grounds for removal may include but are not limited to consistent non-participation, failure to fulfill responsibilities, or actions contrary to the best interests of the Club.
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Filling Vacancies
In the event of a mid-term vacancy on the Board of Directors, the remaining members of the Board shall appoint an eligible member to fill the vacant position until the next annual general meeting.
ARTICLE V: Officers
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Positions
The President, Vice President, Secretary, Treasurer, and Director of Coaching shall be elected by the Board of Directors from among its members. Officers shall be chosen based on their experience, commitment, and ability to fulfill the responsibilities of their respective roles.
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Officers Term Lengths
Except for Director of Coaching, officers shall serve one-year terms, with the possibility of re-election. Director of Coaching shall serve a three-year term with the possibility of re-election.
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President
The President shall preside over Club meetings, represent the Club at external functions, and provide leadership to the Board.
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Vice President
The Vice President shall assist the President and fulfill the President's duties in their absence.
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Secretary
The Secretary shall maintain records of Club meetings, correspondence, and member information.
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Treasurer
The Treasurer shall manage the Club's finances, maintain financial records, and provide regular financial reports to the Board.
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Director of Coaching
The Director of Coaching shall oversee coaching staff, training programs, and player development initiatives. The Director of Coaching shall be a non-voting officer of the Board of Directors, appointed by the Board based on their qualifications, expertise, and experience in coaching and player development. The Director of Coaching shall serve as a key advisor to the Board and shall not be required to be an elected board member.
ARTICLE VI: Finances
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Financial Oversight
The financial affairs of the Club shall be managed by the Treasurer and overseen by the Board of Directors.
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Budgeting and Financial Reporting
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Annual Budget: The Board of Directors, in collaboration with the Treasurer, shall prepare and approve an annual budget that outlines projected revenues, expenses, and financial goals.
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Financial Reports: The Treasurer shall provide regular financial reports to the Board of Directors and present a summary of the Club's financial status at general meetings.
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Financial Transactions
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Authorized Signatories: The Board of Directors shall appoint authorized signatories for financial transactions, including check signing and bank account access.
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Expenditure Approval: Expenditures exceeding the approve Annual Budget shall require approval by the Board of Directors.
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Fundraising and Sponsorship
The Club may engage in fundraising activities and seek sponsorship opportunities to support its elite programs and initiatives. The Board shall establish guidelines for soliciting and accepting sponsorships, and the Treasurer shall track and report on sponsor contributions.
ARTICLE VII: Fiscal Year
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Fiscal Year Definition
The fiscal year of the Club shall begin on July 1 and end on June 30 of the following year.
ARTICLE VIII: Player Development and Competition
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Player Development
The Club shall provide advanced training programs and resources to foster the development of players' soccer skills, understanding of the game, and personal character.
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Competition
The Club's competitive teams shall participate in leagues that align with the developmental goals and competitive level of the players.Competitive teams may participate in tournaments to provide players with opportunities to test their skills against a variety of opponents.
ARTICLE IX: Amendments
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Amendment Process
These bylaws may be amended by a two-thirds (2/3) majority vote of the Board of Directors.